Club Constitution & Code of Conduct

The name of the club is Hellfire Motor Vehicle Club which is a trading name of Men with Machines CIC.

The aims of the Hellfire Motor Vehicle Club, a trading name of the not for profit Men with Machines CIC,  will be:  

1. To bring together motoring enthusiasts in the High Wycombe area.
2. To promote recreational activities, mutual support and joint aid among our members. 
3. To establish regular and periodic activities for the members
4. To support each other through self help, kindness and charity
5. To help charitable causes in our area and others if club members so wish.

Membership is open to anyone who:  

• is over 16 unaccompanied, under 16 accompanied by an adult 
• and preferably lives in High Wycombe or the surrounding area; 
• and supports the aims of the club

Membership will begin as soon as a completed membership form has been submitted and accepted; and the first annual fee has been received when there is a payment due.  

There will be an optional annual membership fee which will be agreed at the Annual General Meeting (AGM) and will be payable by all members unless exempt.  The membership fee may be £25.00. 

A list of all members will be kept by the club.  

Ceasing to be a member 

Members may resign at any time verbally, in writing, by email or message, to the secretary.  

Any member who has not paid their membership fee, if the fee is non zero, for one year will is deemed to have resigned their member benefits but may continue to be a 'free' member.

Any offensive behaviour, including racist, sexist or inflammatory remarks, will not be permitted. Anyone behaving in an offensive or inflammatory way or breaking the equal opportunities policy may be asked not to attend further meetings or to resign from the club if an apology is not given or the behaviour is repeated. 

The individual concerned shall have the right to be heard by the management committee, accompanied by a friend, before a final decision is made.

Hellfire Motor Vehicle Club will not discriminate on the grounds of sex, race (including colour, ethnic or national origin), sexual orientation, disability, gender reassignment, religious or political belief, pregnancy or maternity, marital status or age.

The Club is a trading name of and managed by Men with Machines CIC as guided by their accountant. .

Records of income and expenditure will be maintained by the Treasurer and a financial statement given at each annual general meeting.  All money raised by or on behalf of Men with Machines and its trading names is only to be used to further the aims of the club, as specified in item 2 of this constitution.

Amendments to the constitution may only be made at the Annual General Meeting or a Special General Meeting.  Any proposal to amend the constitution must be given to the Secretary in writing. The proposal must then be circulated with the notice of meeting.  Any proposal to amend the constitution will require a two thirds majority of those present and entitled to vote.

If a meeting, by simple majority, decides that it is necessary to close down the club it may call a Special General Meeting to do so. The sole business of this meeting will be to dissolve the club.  

If it is agreed to dissolve the club, all remaining money and other assets, once outstanding debts have been paid, will be donated to a local charitable organisation. The organisation will be agreed at the meeting which agrees the dissolution.  

This constitution was agreed at the Inaugural General Meeting of the Hellfire Motor Vehicle Club on:-  

Date …15……/……07……/……2021……….  

- Modified following incorporation of the CIC: 20 / 07 / 2023

- Updated to reflect the clubs at this point: 12 / 06 / 2026 

Name and position in club: DM Banes, Director   Signed ……DMBanes.……………………….  

v4 6th June 2026

Copied, based upon: https://www.resourcecentre.org.uk/information/constitutions/#sample

The CIC's Articles of Association are downloadable as.a PDF at this link.

We aim to promote and cultivate a respectful and enjoyable atmosphere that appeals to a diverse and comprehensive range of automotive and motorcycle enthusiasts and their friends and families.

We believe in responsible enjoyment of automobiles and motorcycles and promoting a safe and considerate approach to automotive culture. This includes adhering to traffic laws, and being mindful of the community, fellow members and the reputation of the club.

We encourage a friendly and respectful environment where members can engage in a meaningful manner with like minded individuals. Members are expected to be kind and courteous and avoid offensive language and behaviour.

Any questionable conduct and behaviour will be assessed by club management and if it’s felt appropriate the person or persons responsible will be banned from attending any further club meetings, functions etc.